Privacy Policy

1. Introduction

WProof (“WProof,” “we,” “our,” or “us”) is committed to protecting the privacy and security of personal information. This Privacy Policy describes how we collect, use, store, disclose, retain, and protect information when users access or use the WProof mobile application, website, web dashboard, and related services (collectively, the “Services”).

By using the Services, you agree to this Privacy Policy.

2. Scope of This Privacy Policy

This Privacy Policy applies to:

• WProof mobile applications
• WProof website
• WProof web dashboard
• Customer support services
• Workforce management services

3. Information We Collect

We may collect:

• Name
• Email address
• Phone number
• Company information
• Employee information
• Attendance records
• Work schedules
• GPS location information
• Device information
• Uploaded photos
• Uploaded documents
• Invoices
• Receipts
• Reports
• Notes
• Usage data

4. Account Information

We collect information necessary to create and manage user accounts, including account credentials and subscription details.

5. Employee and Workforce Information

Employers may submit employee-related information necessary to operate workforce management functions.

6. Time Tracking Information

We may collect:

• Clock In records
• Clock Out records
• Break records
• Attendance records
• Overtime records
• Work hour records

7. GPS Location Information

WProof may collect GPS location information when authorized by the user, employer, device settings, and applicable law.

Location information may be used for:

• Attendance verification
• Clock In verification
• Clock Out verification
• Job site verification
• Workforce accountability
• Geofence monitoring
• Reporting and auditing

WProof does not use location data for advertising, behavioral advertising, marketing profiling, or selling personal information.

WProof is designed for workforce management purposes and is not intended to continuously track individuals outside authorized work-related activities.

8. Geofence Information

WProof may use geofence technology to identify when authorized users enter or leave designated job site areas.

Geofence information is used solely for workforce management and operational purposes.

9. Camera and Photo Access

WProof may request access to:

• Device cameras
• Photo libraries
• File storage

Camera access is requested solely to:

• Capture attendance verification photos
• Document job site progress
• Upload receipts
• Upload invoices
• Maintain project records

10. Uploaded Content

Users may upload:

• Photos
• Receipts
• Invoices
• Reports
• Documents
• Notes

Uploaded content may be stored as part of business records, project documentation, reporting history, compliance records, and audit history.

11. Device Information

We may collect:

• Device type
• Device model
• Operating system
• Browser information
• IP address
• Device identifiers
• App version

12. Usage Information

We may collect information regarding:

• Login activity
• Feature usage
• Session activity
• Error logs
• Diagnostic information

13. How We Collect Information

Information may be collected:

• Directly from users
• From employers
• Through mobile devices
• Through web browsers
• Through automated technologies
• Through third-party service providers

14. How We Use Information

We use information to:

• Operate the Services
• Verify attendance
• Manage workforce operations
• Support GPS verification
• Support geofence monitoring
• Generate reports
• Provide customer support
• Improve performance
• Prevent fraud
• Maintain security

15. App Permissions

WProof may request access to:

Location Services

Used for workforce verification and geofence functionality.

Camera Access

Used for work-related documentation and attendance verification.

Photo Library Access

Used to upload photos and project records.

File Storage Access

Used to upload business-related documents.

Notifications

Used to deliver reminders, alerts, updates, and service communications.

16. Communications

Users may receive:

• Service notifications
• Security alerts
• Authentication codes
• Billing notices
• Administrative communications
• Schedule notifications
• Workforce management alerts

17. Analytics and Product Improvement

WProof may use analytics and diagnostic tools to:

• Understand product usage
• Improve functionality
• Troubleshoot issues
• Improve service reliability

Analytics may be aggregated or de-identified where appropriate.

18. Employer-Controlled Data

Employers using WProof act as the primary controllers of employee-related information.

WProof processes workforce information on behalf of employers to provide workforce management functionality.

Employers are responsible for:

• Obtaining employee consent
• Providing notices
• Complying with employment laws
• Complying with privacy laws

19. Employee Monitoring Disclosure

WProof provides tools that may be used for:

• Attendance management
• GPS verification
• Geofence monitoring
• Workforce accountability
• Scheduling
• Reporting

Employers determine how these tools are configured and used.

20. How We Share Information

We may share information with:

• Cloud hosting providers
• Infrastructure providers
• Payment processors
• Analytics providers
• Communication providers
• Security providers

Only as necessary to operate the Services.

21. Legal Compliance

We may disclose information when necessary to:

• Comply with legal obligations
• Respond to lawful requests
• Protect rights and safety
• Prevent fraud
• Enforce agreements

22. Business Transfers

Information may be transferred during:

• Mergers
• Acquisitions
• Corporate reorganizations
• Asset sales

23. No Sale of Personal Information

WProof does not sell:

• Personal information
• Employee information
• GPS location data
• Workforce records
• Customer information

WProof does not sell personal information to advertisers.

24. Data Retention

We retain information as reasonably necessary to:

• Operate the Services
• Maintain business records
• Comply with legal obligations
• Resolve disputes
• Prevent fraud
• Maintain backups

Retention periods may vary depending on legal and operational requirements.

25. Data Security

WProof uses commercially reasonable safeguards, including:

• Encryption technologies
• Access controls
• Authentication systems
• Secure cloud infrastructure
• Security monitoring

However, no system can be guaranteed to be completely secure.

26. Security Disclaimer

Users acknowledge that unauthorized parties may attempt to access, intercept, alter, or compromise information despite security measures.

WProof does not guarantee absolute security.

27. User Rights

Subject to applicable law, users may have the right to:

• Access information
• Correct information
• Request deletion
• Request portability
• Restrict certain processing
• Object to certain processing

Requests may be submitted to: adm@wproofusa.com

28. California Privacy Rights

California residents may have rights under:

• California Consumer Privacy Act (CCPA)
• California Privacy Rights Act (CPRA)

Requests may be submitted to: adm@wproofusa.com

29. International Data Transfers

Information may be transferred to and processed in the United States and other jurisdictions where service providers operate.

By using the Services, users consent to such transfers where permitted by law.

30. Children’s Privacy

The Services are not intended for individuals under 18 years of age.

WProof does not knowingly collect personal information from children.

31. Data Deletion Requests

Users may request deletion of personal information by contacting:

Email: adm@wproofusa.com

Subject: Data Deletion Request

Certain information may be retained where necessary for:

• Legal compliance
• Security investigations
• Fraud prevention
• Regulatory requirements
• Contract enforcement

Additional information is available in the WProof Data Deletion Policy.

32. Changes to This Privacy Policy and Contact Information

WProof may update this Privacy Policy periodically.

Updated versions will be posted through the Services and website.

Continued use of the Services after updates become effective constitutes acceptance of the revised Privacy Policy.

Contact Information

WProof

Website: www.wproofusa.com

Email: adm@wproofusa.com

Massachusetts, United States